CURRENT JOB VACANCIES

Team Administration Assistant 

We are looking for a polished, friendly, proactive and hardworking candidate for a Team Administration Assistant role in a well established boutique chartered accounting firm in North Sydney. 

The candidate should be well organised and excellent at prioritising tasks, confident at working autonomously and require little training.

The candidate should be able to fit well into a friendly, hardworking culture and provide significant support to the team.

The candidate should be looking to constantly broaden their skill set and become integral to the organisation overall.

Key responsibilities and activities

• Professional customer service as first point of contact for all clients, suppliers and building management
• Answering and redirecting incoming calls, messages and emails
• Daily banking, invoicing and processing credit card/cheque/cash and EFT payments and data entry
• Administration tasks including mail, printing, collating, photocopying, scanning, filing/indexing electronic records and organising couriers
• Partner diary management; booking travel requirements for partners and staff
• Maintenance of meeting rooms including bookings, catering and cleaning
• Planning office functions for both clients and staff, including assisting with conference preparation
• Maintenance of databases such as WorkflowMax and Corporate Compliance, and website maintenance, updating social media accounts
• Format client and staff newsletters, distribute and update to the website
• Providing support to professional staff as required

 Critical skills and experience

• Proficient in Microsoft Office including Word, Excel and PowerPoint
• Excellent communication skills (verbal and written)
• Willingness to learn and support the team
• Download and lodgement of electronic documents with ATO, ASIC, OSR